HP DeskJet 2955
3.7Editor score
Wireless printing capability
Compact home design
Easy mobile app use
In this guide
Finding a cheap fax machine can be challenging when you need reliable communication tools for your business or home office. Many users look for affordable options that do not compromise on essential features like clarity, speed, and paper handling capabilities.
We have analyzed ten top-rated models based on user feedback, technical specifications, and overall value. Our comparison includes both dedicated fax units and multifunction printers to ensure you see the full range of available solutions.
Each pick highlights specific strengths and weaknesses so you can match a device to your unique workflow. Please note that prices and availability change frequently, so verify current details before purchasing your preferred model.
Top 3 Picks for Best Cheap Fax Machine
Canon PIXMA TR4720
3.8Editor score
Built-in fax function
Auto document feeder
Compact all-in-one
Canon PIXMA TR8620a
4.0Editor score
High print speed
Alexa voice control
Auto two-sided print
Top 10 Best Cheap Fax Machine in 2026 Compared
The following table provides a side-by-side look at key specifications for each model we reviewed. This helps you quickly identify which device fits your specific needs for speed, capacity, and connectivity options.
ProductsSpecificationsEditor scorePrice
Best Budget
Brother FAX-575
9600 BPS modem
512 KB memory
50-sheet capacity
400×400 dpi
4.0Editor score
Editor's Choice
Brother FAX-575 Renewed
9600 BPS modem
512 KB memory
50-sheet capacity
Refurbished unit
3.8Editor score
Best Premium
Sharp UXB20
9600 bps speed
449 KB memory
Caller ID ready
30 speed dial
3.3Editor score
HP DeskJet 2955
Wireless dual-band Wi-Fi
7.5 ppm black
60-sheet input
Mobile printing app
3.7Editor score
Canon PIXMA TR4720
Four-in-one functions
100 sheet tray
Auto document feeder
Built-in fax
3.8Editor score
Canon MAXIFY MB2720
500 sheet capacity
20000 duty cycle
DRHD inks used
Mobile scan copy
3.9Editor score
Canon PIXMA TR8620a
15 ipm black speed
200 sheet capacity
Auto duplex print
Alexa voice ready
4.0Editor score
Brother IntelliFAX-2840
Laser print technology
21 ppm speed
200×300 dpi
No network ready
3.9Editor score
Brother IntelliFax 575
Thermal transfer fax
512 KB memory
10 sheet ADF
Energy Star rated
3.3Editor score
Panasonic KX-FHD331
Plain paper support
9.6 Kbps speed
Caller ID compatible
Answering machine interf
2.7Editor score
1. Canon PIXMA TR4720 – Best Overall Cheap Fax Machine
Canon PIXMA TR4720
Built-in fax capability
100 sheet tray
Auto document feeder
Compact wireless design
The Canon PIXMA TR4720 stands out as a top choice for those seeking a reliable yet affordable fax solution. With a rating of 3.8 stars, it balances essential features like faxing with modern convenience such as wireless connectivity and mobile printing.
Pros
- Easy setup process
- Reliable fax function
- Affordable price point
- Mobile printing support
- Compact footprint size
Cons
- Average print speed
- Basic control panel
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Its standout quality is the inclusion of a built-in fax function alongside printing, scanning, and copying. The auto document feeder allows you to send multi-page documents without manually placing each sheet, which saves significant time during busy workdays.
While the print speed is modest compared to laser models, this is acceptable given the price range. The compact design fits easily on small desks, making it ideal for home offices where space is at a premium.
Anyone needing a straightforward device to handle occasional faxing and daily printing should consider this model. It offers the best balance of cost and functionality for most home and small business users today.
Efficient Document Handling
The auto document feeder streamlines sending multiple pages by allowing batch loading instead of individual sheet placement.
Wireless Flexibility
Users can print directly from smartphones via the Canon app, reducing the need for constant computer access.
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2. HP DeskJet 2955 – Best Budget Option
HP DeskJet 2955
Wireless dual-band Wi-Fi
60-sheet input tray
HP Instant Ink trial
AI printing features
The HP DeskJet 2955 is an excellent entry-level device for users who prioritize budget over dedicated fax hardware. It offers core printing, scanning, and copying functions with wireless connectivity, making it versatile for modern home offices.
Pros
- Low upfront cost
- Smart Wi-Fi connection
- Intuitive control panel
- Sustainable design
- Instant ink trial
Cons
- Fax requires phone app
- Ink costs can rise
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Its key strength lies in the smart features like HP AI for optimized print formatting and the Instant Ink trial. These tools help reduce waste and keep supply costs manageable over time, which adds value beyond the initial purchase price.
The only trade-off is that traditional faxing relies on the mobile app rather than a dedicated phone line connection. This limitation is acceptable for users comfortable with digital workflows but might hinder those needing legacy fax capabilities.
We recommend this printer for anyone who wants a clean, compact device with smart capabilities at a very low price. It is perfect for basic document handling and occasional scanning needs.
Smart Print Features
HP AI technology ensures web pages and emails print correctly without awkward layouts or wasted paper.
Reliable Connectivity
Dual-band Wi-Fi automatically detects and resolves connection issues to keep your workflow running smoothly.
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3. Canon PIXMA TR8620a – Best Premium Choice
Canon PIXMA TR8620a
15 ipm print speed
200 sheet capacity
Auto duplex printing
Alexa voice control
The Canon PIXMA TR8620a brings premium features to the affordable market, including faster speeds and voice control capabilities. With a 4.0 rating, it is designed for users who need more performance than basic models provide.
Pros
- High print speed
- Alexa smart reorders
- Auto two-sided printing
- Micro SD slot
- EPEAT Silver certified
Cons
- Higher price point
- Complex setup for some
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Its standout feature is the integration with Alexa for smart reordering, ensuring you never run out of ink unexpectedly. The auto two-sided printing reduces paper usage and adds a professional touch to documents sent from your office.
The trade-off involves a higher initial cost compared to entry-level printers. However, the improved speed and convenience features justify this expense for users with heavier print volumes or specific workflow needs.
This model is ideal for professionals who want a multifunction printer that can handle demanding tasks without breaking the bank. It delivers top-tier performance in a compact form factor.
Voice Activated Convenience
Alexa integration allows you to manage printer status and even reorder supplies using simple voice commands.
Efficient Paper Use
Auto duplex printing saves paper and costs by automatically printing on both sides of a sheet.
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4. Brother FAX-575 – Dedicated Fax Functionality
Brother FAX-575
9600 BPS modem
512 KB memory
50-sheet paper capacity
400×400 dpi copy
The Brother FAX-575 is a classic dedicated fax machine that combines phone and copying functions into one robust unit. Its 4.0 rating reflects consistent performance in handling communication tasks without the complexity of multifunction printers.
Pros
- Easy to operate
- Built-in telephone
- Good memory capacity
- Clear copying quality
- Reliable brand name
Cons
- Bulky design
- Older technology
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Key strengths include its 512 KB memory, which can store up to 25 pages for later transmission. The 9,600 BPS modem ensures reasonably fast transmission speeds, making it practical for urgent document delivery needs.
The trade-off is its larger size compared to modern compact printers. It may take up significant desk space, but this physical presence often translates to durability and ease of use for traditional office environments.
Users who need a dedicated device for high-volume faxing and phone calls will appreciate this model. It is a reliable workhorse for businesses that still depend on traditional fax lines.
Memory Storage
Store up to 25 pages in memory to send when the phone line is free or after errors occur.
Integrated Phone
The built-in handset allows you to take calls without needing a separate telephone on your desk.
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5. Brother FAX-575 Renewed – Best Value Refurbished
Brother FAX-575 Renewed
9600 BPS modem
512 KB memory
50-sheet capacity
Certified refurbished
Buying the renewed version of the Brother FAX-575 offers a smart way to get a reliable fax machine at a reduced cost. With a 3.8 rating, these units undergo testing to ensure they meet functional standards before sale.
Pros
- Lower price point
- Same core features
- Eco-friendly choice
- Functional condition
- Includes warranty
Cons
- Limited availability
- Cosmetic wear possible
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Its strengths are identical to the new model, featuring 512 KB memory and a 9,600 BPS modem. The primary advantage is the significant cost saving, making it an attractive option for budget-conscious small businesses.
The trade-off involves potential cosmetic wear and limited availability compared to new stock. However, the performance remains consistent with the original design, providing peace of mind for buyers on a budget.
We recommend this option for anyone who wants legacy fax functionality without paying premium prices. It is an excellent choice for secondary offices or light use scenarios.
Cost Savings
Renewed models provide the same functional experience as new units but at a significantly lower price point.
Certified Testing
Every unit is inspected and tested to ensure it works like new before being shipped to customers.
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6. Canon MAXIFY MB2720 – Best Business Workhorse
Canon MAXIFY MB2720
500 sheet capacity
20000 duty cycle
DRHD ink resistant
Mobile app support
The Canon MAXIFY MB2720 is designed for business environments where reliability and volume matter most. With a 3.9 rating, it offers features like a 500-sheet paper capacity and a robust duty cycle that handles heavy workloads easily.
Pros
- Large paper capacity
- High duty cycle
- Text resistant to markers
- Scalable business use
- Durable construction
Cons
- Higher power consumption
- Larger footprint
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Its standout quality is the Dual Resistant High Density inks that prevent smudging and highlighting on printed documents. This ensures professional results even when documents are handled frequently or marked with highlighters during review.
The trade-off is its larger size and power usage compared to home printers. However, for offices needing consistent performance and the ability to print large batches, these factors are worthwhile investments for productivity.
This printer is perfect for small businesses that need to produce high volumes of sharp text documents regularly. It supports mobile scanning and printing to keep workflows efficient and flexible.
High Volume Ready
The 20,000-page duty cycle ensures the printer can handle month after month of heavy office usage without failure.
Secure Document Output
Text printed with DRHD inks resists highlighting and smudging, keeping important details clear and legible.
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7. Sharp UXB20 – Solid Inkjet Fax Option
Sharp UXB20
9600 bps modem
449 KB memory
Caller ID ready
Multi-copy function
The Sharp UXB20 is an inkjet fax machine that balances basic communication needs with printing versatility. Although it has a lower rating of 3.3, it offers essential features like caller ID and memory backup for secure document handling.
Pros
- Simple interface
- Memory backup feature
- Caller ID support
- Inkjet versatility
- Compact size
Cons
- Lower rating score
- Older design
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Its main strength lies in the 449 KB memory, which allows out-of-paper memory capacity of 24 pages. This ensures you never miss a fax even if the machine runs out of paper unexpectedly during a busy transmission.
The trade-off is its older design and slower performance compared to newer multifunction printers. It may not offer the same level of connectivity or speed, but it remains a functional device for legacy setups.
Users with specific inkjet fax requirements should consider this unit for its straightforward operation and memory features. It is a practical choice for small offices relying on dedicated fax lines.
Out-of-Paper Memory
Receive and store up to 24 pages in memory when paper is empty to avoid missing important communications.
Caller ID Ready
The built-in caller ID feature helps you identify incoming calls and fax transmissions effectively on your line.
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8. Brother IntelliFAX-2840 – Fast Laser Fax
Brother IntelliFAX-2840
Laser print technology
21 ppm speed
200×300 dpi
High volume ready
The Brother IntelliFAX-2840 offers the speed and clarity of laser technology for dedicated fax tasks. With a 3.9 rating, it delivers sharp text documents quickly, making it a strong choice for businesses prioritizing document quality.
Pros
- Fast printing speed
- Toner efficiency
- Sharp text quality
- Reliable operation
- Large memory
Cons
- No network ready
- Single function only
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Its standout quality is the 21 pages per minute speed, which is significantly faster than most inkjet fax options. This speed advantage ensures that high-volume faxing jobs are completed in minutes rather than hours.
The trade-off is the lack of network connectivity and multifunction capabilities. It serves purely as a fax machine, which means you cannot scan or print from it, limiting its utility in modern digital offices.
We recommend this for users who need a dedicated laser fax machine for high-volume text transmission. It is ideal for organizations where speed and text quality are the primary concerns.
Speed Advantage
Laser technology provides faster transmission speeds and sharper text output compared to traditional thermal or inkjet faxes.
Quality Output
Laser printing ensures professional-looking documents with clean lines and consistent quality every time.
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9. Brother IntelliFax 575 – Energy Efficient
Brother IntelliFax 575
Thermal transfer fax
512 KB memory
Energy Star rated
10 sheet ADF
The Brother IntelliFax 575 is a thermal transfer fax machine designed for basic tasks with energy efficiency in mind. With a rating of 3.3, it offers core faxing capabilities in a compact unit suitable for small workspaces.
Pros
- Energy Star certified
- Simple operation
- Compact footprint
- Memory storage
- Affordable option
Cons
- Paper quality issues
- Limited durability
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Its main strength is the Energy Star certification, which helps reduce power consumption during long periods of inactivity. This makes it an eco-friendly choice for users who want to minimize their environmental impact and energy bills.
The trade-off is that thermal paper can sometimes be less durable and legible than plain paper documents. Additionally, the machine is best suited for low-volume usage rather than intensive business needs.
This model is appropriate for home offices with occasional faxing needs who value energy efficiency. It provides a straightforward and compact solution for transmitting documents without high costs.
Eco Friendly
Energy Star certification ensures the device meets strict energy efficiency guidelines to reduce electricity usage.
Compact Design
The small footprint allows you to fit the fax machine on tight desk spaces without cluttering your area.
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10. Panasonic KX-FHD331 – Plain Paper Support
Panasonic KX-FHD331
Plain paper support
Caller ID compatible
9.6 Kbps speed
6-month warranty
The Panasonic KX-FHD331 is a plain paper fax machine that avoids the need for specialized thermal rolls. Despite a lower rating of 2.7, it remains a viable option for users who want to use standard office paper for faxes.
Pros
- Uses standard paper
- Caller ID supported
- Basic answering machine
- Affordable cost
- Simple interface
Cons
- Low user rating
- Basic features only
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Its standout feature is the plain paper support, which produces documents that are easier to store and copy than thermal paper. This adds convenience for users who frequently need to archive incoming transmissions.
The trade-off is that it has fewer advanced features compared to modern multifunction devices. The speed and connectivity options are basic, limiting its utility in fast-paced or tech-heavy environments.
This machine is suitable for users who prioritize standard paper output over advanced features. It is a functional choice for low-volume faxing needs in a home or small office.
Plain Paper Advantage
Standard paper output is easier to file and copy compared to the specialized thermal rolls used by other machines.
Basic Functionality
The device focuses on core faxing tasks, keeping the interface simple and straightforward for everyday use.
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Buying Guide – How to Choose the Best Cheap Fax Machine
Choosing the right cheap fax machine involves evaluating several factors to ensure it meets your specific needs without overspending.
Fax Type and Technology
Decide between thermal paper, plain paper, or inkjet systems based on your document storage needs. Thermal paper is cheaper but fades over time, while plain paper offers archival quality.
For most users, plain paper or inkjet systems provide better longevity and compatibility with standard office workflows.
Transmission Speed
Look for modems rated at least 9,600 bps to ensure reasonable transmission times. Faster speeds reduce wait times for large documents and improve overall office efficiency.
A speed of around 15 seconds per page is a good benchmark for balancing cost and performance.
Memory Capacity
Memory is critical for storing incoming faxes when the machine runs out of paper. Aim for models with at least 500 KB to handle multiple pages without manual intervention.
Sufficient memory prevents lost documents and ensures your business stays connected during minor interruptions.
Connectivity Options
Consider whether you need traditional phone line connectivity or wireless capabilities. Modern multifunction printers often support mobile apps, which replace the need for physical fax lines.
Wireless options offer more flexibility for home offices where running a phone line is impractical.
Paper Capacity
A larger paper tray reduces how often you need to refill the machine. Models with 500 sheets or more are ideal for busy environments where continuous operation is key.
For smaller offices, 50-sheet trays are sufficient but require frequent monitoring to avoid delays.
Additional Features
Features like caller ID, auto-dialing, and duplex printing add convenience and save time. Identify which extras will genuinely improve your workflow before paying for them.
Prioritize functions you use regularly rather than accumulating features you may never utilize.
Durability and Warranty
Check the manufacturer's warranty terms and support availability. Reliable brands often offer better customer service, which can be crucial if the machine requires repairs.
A solid warranty protects your investment and ensures you have recourse if issues arise.
Total Cost of Ownership
Consider ongoing costs like toner or ink expenses, not just the initial price. Some devices have higher long-term costs due to proprietary cartridges or maintenance fees.
Evaluate the cost per page to determine the true affordability of the machine over time.
How to Use and Care for Your Cheap Fax Machine
To ensure consistent performance, place your fax machine in a well-ventilated area away from direct sunlight. Dust can accumulate inside the machine over time and affect print quality or cause jams.
Regularly clean the glass surface with a soft, lint-free cloth to remove smudges or debris. A clean glass ensures that scanned documents are clear and legible for the recipient.
Keep spare paper and supplies on hand to avoid delays during critical moments. If the machine uses thermal paper, store rolls in a cool, dry place to prevent damage.
Frequently Asked Questions
Do cheap fax machines support color transmission?
Most affordable dedicated fax machines are black and white only. However, modern multifunction printers can often send color faxes if they support the feature via the driver settings.
Can I use a digital phone line with a fax machine?
Traditional fax machines require an analog phone line to function correctly. If you have digital lines, you may need an adapter or a digital fax service to transmit documents.
How does the memory backup work?
Memory backup stores incoming fax pages in the machine's internal storage if paper runs out. Once paper is replenished, the machine automatically prints the stored pages.
What is the typical lifespan of a cheap fax machine?
Budget models usually last 3 to 5 years depending on usage volume. Proper maintenance and timely paper loading can extend this lifespan significantly.
Are online fax services better than physical machines?
Online services eliminate hardware costs but require internet connectivity. Physical machines are better if you need to send faxes without relying on Wi-Fi.
Can I set up fax-to-email on these devices?
Most basic models do not support direct fax-to-email. You would need a multifunction printer or a gateway service to achieve this feature.
Final Thoughts on Choosing the Best Cheap Fax Machine
We have reviewed ten options ranging from dedicated units to multifunction printers to give you a comprehensive overview. Our top picks highlight the best balance of affordability, reliability, and essential features.
Prioritize memory capacity and transmission speed to ensure your business stays connected efficiently. Choose a model that fits your workflow, whether it is basic home use or a small office environment.
Always check current prices and availability before finalizing your purchase. Deals change frequently, and verifying details ensures you get the best value for your investment.